Connect WhatsApp to Reclaim.ai — send booking reminders
Bridge Reclaim.ai events to WhatsApp reminders via Google Calendar. Zellbox picks up every Reclaim-managed event and fires 24h + 2h WhatsApp reminders automatically.
by Nacho CollNacho founded Zellbox to give appointment-driven small businesses — clinics, salons, spas, physio, aesthetics, vets, mental-health, and fitness studios — a WhatsApp-first calendar and customer record system.
Editorial disclosure: I work at Zellbox. Reclaim.ai described from their product page as of August 2026.
Reclaim.ai is a Google-Calendar-native smart scheduler. Zellbox adds WhatsApp reminders on client-facing events — Reclaim itself doesn’t message clients.
How it works
- Reclaim.ai writes directly to your Google Calendar (native — no separate sync).
- In Zellbox → Onboarding step 2 → connect the same Google Calendar.
- Every Reclaim-scheduled client meeting fires a WhatsApp reminder at 24 h and 2 h.
- Optionally filter Zellbox to only remind on a specific Reclaim calendar (e.g., “Client meetings”) not on personal blocks.
What Zellbox adds
- WhatsApp channel for client-facing meetings. Reclaim itself never messages the person on the other end of a booking, so without a bridge those meetings get no client-facing reminder at all.
- Signed consent PDFs for advisory, therapy, or coaching sessions. The consent document is captured automatically on the client’s first reply and attached to their record, replacing a manual intake step.
- Two-way replies land in your Zellbox inbox. A client confirming or rescheduling shows up where staff can act on it, instead of only existing as a calendar-invite response.
Filtering out personal blocks
Why you don’t want reminders on everything
Reclaim.ai schedules habits, focus time, and personal tasks onto the same Google Calendar as client meetings. Firing a WhatsApp reminder for a “Deep work” block makes no sense — Zellbox needs to be scoped to only the calendar or tag that represents client-facing events.
How to scope it
Set up a dedicated Reclaim calendar (or event tag) for client meetings, then point Zellbox’s reminder rule at that calendar specifically. Internal habits and focus blocks stay untouched, and only genuine client bookings trigger the 24h/2h WhatsApp reminder.
Feature summary
| Zellbox layer | Reclaim.ai built-in | |
|---|---|---|
| Smart auto-scheduling | via Reclaim | Native + strong |
| Client reminders | Native (WhatsApp) | Not the focus |
| Signed consent PDFs | Native | Not available |
Free tier covers 100 reminders/month.
About the author: Nacho Coll is the founder of Zellbox. He writes about WhatsApp Business automation for appointment-driven small businesses.
Frequently asked questions
How does Reclaim.ai connect to WhatsApp via Zellbox?
Do I want WhatsApp reminders for Reclaim habits and focus time?
Is this available on Reclaim's free tier?
About the author
Nacho Coll
Founder & Engineer at Zellbox
Nacho founded Zellbox to give appointment-driven small businesses — clinics, salons, spas, physio, aesthetics, vets, mental-health, and fitness studios — a WhatsApp-first calendar and customer record system. Writes about WhatsApp Business automation, no-show economics, recall-cycle playbooks, and the operational realities of running visit-driven businesses at scale.
